WHO-Field Manager (Ebola Preparedness)-P4-Juba, South Sudan (with frequent travel)

Location: Juba (with travel), South Sudan, South Sudan
Date Posted: 12-10-2018

Purpose of the Position:
To promote and uphold the humanitarian principles by leading a coordinated and effective incident management system response, at national level with the international community through effectuating WHO's commitment to work within the framework of the Interagency Standing Committee (IASC) and the Cluster Approach.  The incumbent will be responsible for performing dedicated coordination, needs assessments, strategy adaptation, resource mobilization, supporting the implementation and monitoring of the joint incident management system and advocacy function.

Job Description

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.
General Objective
To strengthen the capacities of South Sudan Ministry of Health so that they are better prepared to deal with a possible spread of Ebola Virus Disease.
Specific Objectives
To coordinate the different units of the surge team:

  1. Develops/ensures implementation of coherent response strategies and procedures within an Ebola Preparedness and response with strategic direction from the WHE Cluster Lead;
  2. Coordinates and facilitates the interagency national level team across all functional areas, manages resources as necessary to the incident situation;
  3. Represents the interagency group at the national coordination level and ensures an effective international interagency preparedness activities and support for the Government of South Sudan
  4. Conceptualizes, formulates and manages the incident at the national level under guidance of the WHE Cluster Lead and in close collaboration with the NTF Field Manager in support of South Sudan national leadership;
  5. Ensures timely, accurate, appropriate information sharing at all levels, especially to and by the functional leads to inform an effective preparedness and response activities. Enables a solution orientated approach to problem solving;
  6. Supports the National Task Force Field Manager to lead a multi-agency team in supporting the Government’s preparedness and response activities at state and district levels;
  7. Initiates, mobilizes and coordinates international humanitarian/emergency assistance together with Government counterparts to ensure necessary support;
  8. Serves as primary liaison with non-UN entities, including senior government officials, donor representatives, NGO officials, the media, and especially with Ministry of Health; 
  9. Establishes overall action plan and ensures implementation based on the RRT plan;
  10. Organizes and chairs inter-agency and other international meetings as delegated by the WHE Cluster Lead to present real time updates and analysis of the response;
  11. Supports overall strategic position and related actions; ensures all relevant actors are informed of these decisions.
  12. Supports surveillance activities including community-based surveillance, cross-border surveillance and PoE surveillance within the frame work of Integrated Disease Surveillance and Response (IDSR);
  13. Ensures that epidemiological data management of response information are made and documented;
  14. Supports laboratory/laboratory logistics activities including timely diagnosis of viral haemorrhagic fever (including other priority diseases) and sample management taking into account biosecurity and bio-safety conditions.
  15. Collaborates with the National Task Force for immediate deployment of the Rapid Response Team (RRT) at national and sub-national levels for a better response to a possible epidemic;
  16. Ensures adequate risk communication, social mobilization and community engagement activities in the communities to raise awareness of the community members on the risks of EVD;
  17. Case management and Infection Prevention and Control (IPC) activities including all logistics support to the establishment of Isolation centres and EVD treatment units (ETU).    
Organizational context
Reporting to the WHE Cluster Lead, under the overall guidance of the Head of WHO Country Office who has final accountability for the performance of WHO as EVD preparedness and response activities Lead Agency, and working closely with the Ministry of Health Field Manager in the EVD National Task Force structure, and counterparts at the respective Regional Office and HQ, the incumbent is expected to discharge WHO's lead role in the EVD preparedness and response activities.
The Field Manager leads an interagency team in an environment that requires high standards of accountability and demonstrable leadership, coordination, negotiation and conflict resolution skills, and in which the principles of partnership, collaboration and collective results are essential.
The Field Manager plays a strong role in promoting agreed national and international standards in all areas of healthcare, and strives for the best attainable health status for the populations.
S/he identifies and utilizes existing coordination mechanisms, including engagement with national health authorities, national and international organizations and local partners including civil society organizations.
Summary of Assigned Duties 
During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme.
Needs assessment and gap analysis
  1. Manage and coordinate the EVD preparedness activities in the context of incident management system structure for rapid health needs assessments, as well as participatory assessments and humanitarian needs overviews;
  2. Be familiar with and ready to choose from existing tools to confirm that the EVD preparedness activities will cover all identified humanitarian health needs of the affected population in case of EVD outbreak in South Sudan.
  3. Collect information from all health partners on Who’s Where, since and until When, doing What (4Ws), and regularly feed the database managed by the United Nations Office for the Coordination of Humanitarian Affairs (UN-OCHA). Provide consolidated feedback to all partners and the other clusters.
Strategic planning
  1. Liaise with other partners on the EVD preparedness and response activities on the continuous update of the EVD preparedness and response plan as well as contingency planning for potential new events and other interagency planning, and ensure proper linkages with the incident management system, disaster risk reduction, relief and recovery to complement national health sector response plans.
  2. Ensure full compliance with national and international norms and standards, oversee that cross-cutting issues are mainstreamed in the EVD preparedness and response and implementation plans, taking into account the need for local adaptation.
Management of the health cluster:
  1. Ensure health partner’s involvement in health sector assessments, planning, information, interventions, monitoring and quality assurance, and regularly report on health services delivered to the affected population.
  2. Identify urgent training needs in relation to technical standards and protocols for the delivery of key health services to ensure their adoption and uniform application by all health cluster partners.
  3. Ensure appropriate links among humanitarian actions and longer-term health sector plans, incorporating the concept of “building back better” and specific risk reduction measures.
  4. Convene and facilitate consultative and results-oriented meetings in line with the principles of partnership. Organize and conduct joint support missions to field operations.
  5. Contribute to the development of a functional information management mechanisms for the EVD preparedness and response activities to facilitate information sharing as well as monitoring and reporting; ensure that the health cluster produces and disseminates to partners, donors, government and other stakeholders regular updates, technical reports, bulletins and briefings on the health status of the affected people, response activities, achievements, challenges and the remedial actions when necessary.
  1. Identify core advocacy concerns for the EVD preparedness and response activities through a consultative process. Advocate for collective action, collective results, and collective accountability.
Capacity building
  1. Identify technical gaps and training needs to implement the EVD preparedness and response activities; and develop a plan for capacity-building in collaboration with partners.
  2. Support national (health system) capacity-building in emergency preparedness and response in accordance with the IASC emergency response preparedness (ERP) approach and other related guidance.
Recruitment Profile Competencies
Describe the core, management or leadership competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.
  1. Building and promoting partnerships across the organization and beyond
  2. Teamwork
  3. Ensuring the effective use of resources
  4. Creating an empowering and motivating environment
  5. Communication
  6. Respecting and promoting individual and cultural differences
Functional Knowledge and Skills
  • Describe the essential knowledge and the skills specific to the position
  • Demonstrated knowledge of the rapid response operations and their implementation in emergencies as related to public health, complemented by demonstrated ability to identify and manage difficult situations, to lead and direct multidisciplinary and multinational staff. 
  • In-depth knowledge of emergency relief policies and practices within the UN, other UN specialized agencies, donor agencies, national and international NGOs.
  • Sound knowledge and experience about disaster prevention and preparedness programs and the incident management system.
  • Excellent negotiation skills and ability to convene stakeholders and facilitate a policy process among UN, NGOs, national health authorities and donors.

Education Qualifications
An advanced university degree (Master’s level or above), in public health, medicine or international relations, social sciences or management or related field, from an accredited/recognized institute.
Post graduate studies or specialized training in emergency management, international aid, humanitarian principles, health system recovery, and health cluster coordination.
Experience in responding to an Ebola outbreak preferably   in a coordination, or strategic and managerial capacity.
* Essential
At least seven years of relevant experience, at the national and international levels, in developing and promoting collaborative partnerships in emergency and humanitarian relief operations, including experience in managing and coordinating health programmes in chronic and acute, sudden‑onset emergencies.
Relevant work experience in WHO, other UN agencies, health cluster partners, recognized humanitarian organization, relevant nongovernmental or humanitarian organizations.
4. Use of Language Skills
Excellent knowledge of the English language.
Other Skills (e.g. IT)
Knowledge of Microsoft Office software applications

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