UNFPA-Logistics Officer-P3/4-Bunia, Ituri, DRC

Under the overall supervision of the UNFPA Head of Bunia Decentralized Office, the Logistician      works in close collaboration with implementing partners, other agencies and field staff to coordinate overall logistics support for UNFPA operations and in particular ensure effective management of emergency RH commodities and supplies at the central and peripheral levels (including management systems to record, track and report receipt, storage, refrigeration, transportation and distribution of all UNFPA goods including medical supplies). 

To date, the procurement and supply operations managed by the Country Office for the eastern areas cover a broad range of humanitarian, emergency, and regular operational needs, including:

• Regular supplies and general procurements procured prior to the scale-up activation managed by Bunia for a large areas of Eastern DRC ;
• Multi-sectoral emergency commodities, including reproductive health and rape kits for GBV interventions,
• A high volume of newly ordered commodities and medical supplies required for the ongoing L3 Ebola scale-up response;
• Any pre-positioned items.

As Bunia and Lub     umbashi are the only entry point for supplies in Eastern DRC under governmental control, this position can encompasses the broader operational and humanitarian scope of the Bunia decentralized office across Ituri and neighboring provinces—where Ebola outbreak response represents an additional critical layer on top of ongoing complex emergency operations—there is a vital need to establish, strengthen, and manage warehouse networks and downstream distribution mechanisms with key partners.

• Support the overall logistics for UNFPA supplies in close collaboration with the CO operations team.
• Work to update and implement the Concept of Operations for logistics including the flow such as importation channels, movement of goods (corridors), storage (hubs), and distribution network to the affected area. 
• Coordinate logistics and establish humanitarian supply access to hard-to-reach or insecure field locations.
• Work with the CO staff to process movements of supplies into the affected area from relevant access points, working closely with logistics cluster / other mechanisms, conduct receipt and inspection of goods and process storage, and onward dispatch to service delivery points in line with last mile assurance. 
• Engage with all relevant humanitarian partners to optimize UNFPA’s supply chain and coordinate with health sector partners and UN agencies in terms of planning and development of the health supply chain for a response. 
• Ensure availability of medical logistics and pharmacy equipment based on the needs as requested.
• Oversee cold chain management and handling of temperature-sensitive medical supplies, ensuring strict compliance with WHO Good Storage and Distribution Practices during emergency response operations.
• Coordinate with the Logistics Cluster and the Health Cluster, as needed, to ensure gaps and needs are raised, and to leverage Logistics Cluster facilitated services and information for UNFPA’s operation. 
• In coordination with operations manager and procurement team, maintain visibility on the procurement plan based on forecasted needs and response plan of UNFPA. 
• Coordinate and monitor incoming procurement of medical supplies in close coordination with the UNFPA country office procurement team, RO, and HQ team.
• In line with requirements, ensure proper compliance with importation procedures and processes as defined by national authorities, OCHA, or UNCT. 
• Identify suitable warehousing structures and transporters to store and manage medical supplies. 
• Establish/maintain a stock management system including but not limited to physical movement, warehouse access rules, stock cards, bin cards, shelf-life, and recording of movements both in hard documents and software. 
• Ensure proper record-keeping as per the organization’s policies and procedures. 
• In close coordination with the programme team, ensure the distribution plan is clear and implemented
• Strengthen last-mile assurance, end-to-end pipeline visibility, and real-time inventory tracking for critical epidemic response commodities.
• Oversee/implement assessment of IPs and health facilities to ensure they are able to maintain the quality of goods. If needed, raise potential procurement needs for infrastructure, propose mitigation measures, or conduct capacity building for staff at health facilities for goods management. 
• Support Infection Prevention and Control (IPC) supply integration and equipment logistics for health facilities and response teams.
• Provide technical inputs to financial proposals including lead-time for medical commodities, correct financial value for products, shipping, clearance and to budget additional costs for management of supplies. 
• Establish a monitoring and reporting system to disseminate timely information to key stakeholders. 
• Lead and coordinate, on the job training for relevant CO staff including for subcontracted warehouse staff on the WHO Good Storage and Distribution practices with a particular focus on the handling of cold chain medicines. 
• To facilitate the coordination between the stakeholders national and international partners and the UN agencies in logistics.
• Advice on fleet management and support daily movement plans as requested
• Coordinate and oversee any logistics needs for the UNFPA     offices as required.
• Provide direct operational, security-aligned transport, and logistical support for deployed field teams      Perform any other duties as required by the Head of Office in .

• Advanced degree in logistics management or equivalent relevant professional certification in areas such as transport, distribution, and supply chain management.
• Degree in public health, medicine, or pharmacy preferred
• 5-7 years of relevant experience in logistics management.
• Managing medical supplies distribution, storage, and transportation operations in emergency settings (military, commercial, or with an international organization).
• Experience and knowledge of UN systems, especially UNFPA, is an advantage.
• Experience in challenging and complex humanitarian/emergency settings
• Good knowledge of humanitarian response.
• Proficiency in French and in other official languages of the UN is required/desirable.